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Training New Colleagues 培訓新手
Key Sentences （重點句子）
623.Let me tell you the office rules first.
讓我先給你講一下辦公制度。
624. It's very important for me to know about them.
懂得這些對我來說很重要。
625.I'll do my duty.
我會忠于職守的。
626.To be a good secretary， you'll have to be quite familiar with office routine.
要想成為一個好秘書，你就得對辦公室的日常事務非常熟悉。
627. I'd like to explain the filing system to you.
我想跟你講講檔案管理系統。
628. All the documents must be filed alphabetically.
所有的文件都必須按字母順序存檔。
629.The confidential files are kept in it.
機密檔案都存放在這里。
630.Our boss makes a point of keeping everything in order.
我們的老板認為一切井然有序是很重要的。
631. I've run out of typewriter paper.
我的打印紙用完了。
632.Where are the envelopes and stationery then？
那么信封和文具在哪里？
633.Let's take an inventory of the supply closet.
我們來清點一下柜里的辦公用品。
634.Will you please count them while I make a note？
你來數，我來記，好嗎？
635.There are twenty boxes of letter-head paper.
有二十盒帶單位名稱的信紙。
636.All our supplies can last quite some time except staplers.
除了訂書機之外，我們的辦公用品還能用一段時間。
637. How do you feel about using this new system？
你認為這個新的系統怎么樣？
638.I just need to clarify a few things.
我只需要弄明白一些事情。
639.I'm not very sure how to import a document or how to overlay a picture onto a text？
我不太清楚怎樣應用文檔，以及如何把一張圖片疊加在文本上去。
640.I've got the system running， but I can't open my file
系統雖然已經運行起來了，但我還是無法打開文檔。
641.Let me see if I can get it to work.
讓我來看看能不能打開。
642.I can't get this graphics program to run？
我怎么才能使這個圖形程序運行起來呢？
643.You are using the wrong command.
你的程序命令錯了。
644.This is the first time I've used this program.
這是我第一次使用這個程序。
645. It takes a while to get used to it.
用幾次就熟悉了。
646.Once you know the commands， it's pretty smooth sailing.
一旦知道了這些命令，做起來就非常順手了。
647. Now that you know the basics， let me show you some more advanced functions.
既然你已經懂得了這些基本操作程序，我來給你示范一下操作高級功能程序。
Dialogue A
（Miss Li， who has just been promoted the personal secretary to her manager Mr. Baker， is elling Miss Wang， a fresh hand， who is going to take over her as a secretary in the office， what to do to be a qualified secretary. ）
�。↙： Miss Li； W： Miss Wang）
L： Miss Wang， you are going to take over my job as secretary here from next Monday on. Now let me tell you the office rules first.
W： Thank you. It's very important for me to know about them.
L： The working hours are from eight to twelve in the morning and from one to five in the afternoon. Be sure not to be late or absent.
W： I'll do my duty.
L： To be a good secretary， you'll have to be quite familiar with office routine and try to learn to do a bit of everything.
W： Yes， I'll try my best.
L： Come here please， Miss Wang. I'd like to explain the filing system to you.
W： All right.
L： This is your filing cabinet and all the documents must be filed alphabetically.
W： Yes， I understand.
L： And this is a safe. The confidential files are kept in it. You'll have the key to it. Please keep in mind that you must be very careful with it.
W： Yes， I'll.
L： And one more thing， our boss makes a point of keeping everything in order. So you'd better be careful about this and don't throw things about. Otherwise， he'll be mad at you.
W： OK. I'll bear that in mind. Thanks a lot for what you have told me.
Dialogue B
W： Miss Li， I've run out of typewriter paper. Where are the office supplies？
L： Let me show you where they are. Come on. They are all in this closet. The typewriter paper is in these boxes. The carbon paper is on the top shelf and the paper clips and tape are on the bottom.
W： Where are the envelopes and stationery then？
L： They are on the middle shelf.
W： What's in those boxes？
L： Those are staples.
W： Thank you. I think I now where everything is.
L： Come on， Miss Wang. Let's take an inventory of the supply closet.
W： All right. Where shall we start？
L： Will you please count them while I make a note？
W： Fine.
L： How much paper is there？
W： Let me see. There are twenty boxes of letter-head paper.
L： Is there much carbon paper？
W： Yes. There are twenty-four boxes.
L： How many memo pads are there？
W： There are five hundred.
L： And staplers？
W： Only one left. Now it's clear. All our supplies can last quite some time except staplers.
L： I'll send for some tomorrow.
Dialogue C
W： How does it work？
L： It's easy. I'll show you. First， put the letter in here. Like this， OK？
W： Uh-uh.
L： Next， press this button， the button with “TEL”。
W： For telephone.
L： Then type in the fax number. What is it？
W： 0235-45679
L： Then， wait for the message “on line”here. And that's it. Got it？
W： Yes， I think so. Can I try now？
L： Of course… Well， this is your last day of training， Miss Wang. How do you feel about using this new system？
W： I feel pretty comfortable with it. I just need to clarify a few things.
L： Sure， what do you need to know？
W： Well， I'm not very sure how to import a document or how to overlay a picture onto a text.
L： Never mind， I'll show you.
�。ˋ few hours later）
W： Miss Li， can you give me a hand？
L： Sure， what's wrong？
W： Well， I've got the system running， but I can't open my file.
L： Let me see if I can get it to work.
�。ˋ few minutes later）
W： I can't get this graphics program to run. Miss Li， can you take a look？
L： Sure. Oh， you are using the wrong command. Here， let me show you.
W： Thanks a lot. This is the first time I've used this program.
L： No problem. It takes a while to get used to it… Good work， Miss Wang. It usually takes people a lot longer to get a grip on this.
W： Well， I've had some practice with this package. Once the commands are known， it's pretty smooth sailing.
L： That's true. Now that you know the basics， let me show you some more advanced functions.
W： Great！ I really appreciate your help.
Notes 注釋
1.take over 接管，替換
如： The new chancellor took over yesterday.
新校長于昨日上任。
2.be sure to （not to） do…
務必做（不做）；一定要（不要）
如： Be sure to write and give me all the news.
務必寫信告訴我所有的消息。
3.be familiar with/ to
對（為）……熟悉 with 常接事物（sth. ）而介詞 to的后面則要求接某人（sb. ）。
如：I am not very familiar with German.
我不太熟悉德語。
German is not very familiar to me.
德語不為我所熟悉。
4.keep in mind＝bear in mind 記住
如：Keep in mind what I said.
要記住我說的話。
5.be careful with 對……注意或小心
如：Be more careful with your work.
對你的工作要格外小心。
6.make a point of doing sth.
認為（做）某事是必要的；堅持做某事
如：He made a point of helping others.
他認為幫助別人是必要的。
7.be mad at 對……發火；生氣
如：She was mad at him for forgetting her birthday.
她很生氣，因為他把她的生日忘了。
8.run out of 用完，耗盡（貯藏或供應用品等）
如：We're fast running out of coal.
我們的煤已經用完了。
9.come on. （口語）來吧或到這來。
10. office supplies 辦公用品（如： typewriter 打字機 carbon paper復寫紙 stapler 訂書機 memo pad備忘錄等）
11.letter-head paper 印有公司名稱和地址等文字的信紙
Words and Expressions
routine /ru： 'ti： n/ n. 日常工作；例行公事
document/'d&kjum+nt/ n. 文件
confidential file 機密檔案
closet /'kl&zit/ n. 柜子
envelope /'env+l+up/ n. 信封
clip /klip/ n. 紙夾；金屬夾
stapler/'steipl+/ n. 訂書機
inventory/'inv+nt+ri/ n. （清點）存貨
carbon/'ka： b+n/ n. 復寫紙
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