五件事助你提高辦公效率

時間：2022-07-10 00:28:10 商務英語我要投稿

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五件事助你提高辦公效率

五件事助你提高辦公效率

　　1. Work in a field you love. 做自己喜歡做的事
　　"Do what you love" is perhaps the most basic productivity tip of all. You'll be much more productive when you do work you enjoy. Unfortunately, this tip is as obvious as it is ignored.
　　 “做自己喜歡的事”稱得上是諸秘籍之首。只有做自己喜歡的事才會有更高的效率。但是，就是這條最簡單明了的道理卻最容易被大家忽視。
　　Doing work you love is not remotelythe same thing as doing work you find moderately pleasant either. When you're working in a field you love, your motivation is usually high because you feel passionate about what you're doing. You don't have to push yourself just to get going each day.
　　同樣做自己喜歡的事也不同于做自己僅是不討厭的事。當你跨入自己喜歡的行業時，自己便迫不及待的躍躍欲試，你不必逼迫自己去做，因為事情本身就讓你熱血沸騰。
　　2. Take advantage of audio learning. 借助聲音刺激法
　　Make a habit of listening to educational audio programs, ideally every day. It's so easy to fill in the gaps in your day with education time. Listen to audio programs when you're driving, shopping, exercising, preparing meals, or just walking around. Load up your iPod to capacity, so you'll always have them on hand.
　　養成聽教育類節目的習慣，最好是每天都聽。自己的空閑時間用來自學并非難事。在你開車，購物，鍛煉，做飯，或是走路的時候都可以聽音頻。把iPod充滿電，確保自己隨時都可以聽。
　　You don't even have to pay for the audio programs. There are tons of free educational broadcasts online, including mine. Your local public library should also carry a selection of audio programs that you can check out for free.
　　你大可不必為自己聽這些節目付費。網上有成千上萬的免費播客，包括我的。還有當地的公共圖書館也該有免費的音頻段。
　　3. Eliminate interruptions. 排除干擾
　　If you do any creative or information processing work, it's imperative that you set aside blocks of time where you know you won't be interrupted. This means no external interruptions as well as no interrupting yourself. You need serious blocks of time (2-3 hours minimum) with no email checking, no instant messaging, no web surfing, no phone calls, no drop-in visitors, etc.
　　假若自己干的是信息收集或是某些創新型的工作，那么你就要拿出整塊的時間，在此期間保證沒人打擾。也就是說沒有外界的干擾，還有你自己也不要妨礙自己。在這段時間內（至少2-3小時）保證不要去查看郵件，不發信息，不上網，不打電話，沒有來客突訪，等等。
　　Just knowing that you won't be interrupted makes it so much easier to enter a flow state where you can get a lot of highly productive work done. Every time you get interrupted for a few minutes or longer, you can expect it to take at least 15 minutes to return to the flow state. A few seemingly minor interruptions each day adds up to a huge amount of wasted time every month — and for no benefit whatsoever.
　　知道自己期間不會被打擾之后，你就更容易進入狀態，這樣完成的工作也更有成效。你一旦受干擾幾分鐘或是更長些，那你至少15分鐘內都很難調整好狀態。這樣每天的干擾積少成多，那么一月下來也浪費不少時間，而且毫無益處。
　　4. Log your time usage. 記錄自己的時間分配
　　For a few days in a row, keep track of where all your time is going. From the time you wake up to the time you go to bed, log your time usage. Whenever you switch activities, write down the time and the new activity. You don't have to go high-tech here unless you really want to. A pen and paper works just fine.
　　記得連續幾天記錄一下自己的時間分配，看看自己的時間都用哪去了。從早上一起床到晚上睡覺都要詳細記錄。自己每要另起干一件事，把時間和新項目都記下來。你不必使用高科技，一支筆一張紙足夠。
　　At the end of each day, take note of where your time went. You're sure to notice many inefficiencies, so it won't be hard to find areas for improvement. If you're like most people, don't be surprised to discover that 50-75% of your time each day is essentially being wasted.
　　這一天結束時，回顧一下自己時間的利用。你肯定會發現很多時候時間利用的沒有效率，但同時也說明了自己有改進的空間。大多數人每天會有50%-75%的時間都浪費掉了也不足為奇。
　　5. Use timeboxing. 為自己限時
　　Timeboxing is a great way to deal with tasks where you'd otherwise procrastinate. With timeboxing you only commit to working on a task or project for a fixed length of time, normally 30-90 minutes. 10-15 minutes is perfectly acceptable.
　　要想自己完成自己可能會拖延的工作，那么限時工作是個不錯的選擇。這樣你只要在某項工作上決心干一定時間就可以了，一般有30-90分鐘。10-15分鐘也是可以的。
　　Once you get past the first 15 minutes, you'll often want to stick with the task. Timeboxing is a good way of coaxing yourself through the initial task resistance. You tell yourself, "It's only 30 minutes. How bad could it be? I can handle anything for 30 minutes." But then when you get through that first 30 minutes, it's easy to keep going.
　　等你堅持完這15分鐘，你往往還想繼續這項工作。限時作戰的方式會幫你戰勝開始的抵觸心理。你會告訴自己，“不過30分鐘而已，能壞到哪去，我干什么事也能堅持30分鐘。”這樣前30分鐘過去了就更容易堅持了。

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